Five Essential Tools for Podcast VA

Podcast Tools for VAs Final
Whatever tools you're going to choose to accomplish your tasks will determine what kind of output you'll have in return, how much resources you'll have to invest, and how much time and effort you'll have to exert.

Here are five essential tools for Podcast VA's that will help you be productive, reduce work hours, and ensure you get polished results. 

Descript is an all around audio-video-and-text tool. This well rounded software packs a punch by taking care of almost all the aspects of content creation and content repurposing. As a podcast virtual assistant you will love the following features:

audio/video/screen recording

Descript also provides a screen recording and screen capture feature that is really useful when working with a team, specially a remote team. 

Audiogram Video

The built in audiogram creator in Descript is a good starting point when creating content you can use for social media posts. 

Studio Sound Video

This new feature of Descript is a great upgrade particularly for those who want to keep working in just a single software environment without needing to move or open another program. From the name itself, Studio Sound gives your bad/not so worth listening audio a makeover treatment so it sounds better. 

Canva is undeniably one of the best tools to have particularly for those who, like me, are lacking in visual design skills. Learning Photoshop has a steep learning curve. Graphic designing and image manipulation were previously possible only for advance users of Photoshop. The name alone is already so intimidating, but Canva brings simplicity, user-friendliness, and variety that almost works like a magic wand.   

Canva isn't just for graphics, you can also explore the proposal templates, YouTube Thumbnail designs, as well as CV's, presentations,  and invoices. This is the reason why this should be in your list of goto tools for your podcast VA business.  

Practical application in my podcast projects: 

I use this to create background images for audiogram videos. 

Play Video about Canva


If Descript's audiogram video creator tool doesn't impress you that much, Headliner will not disappoint. I've used this personally and the tool is spot on with its various ways to customize. It also has the versatility for you to create for different social media platforms. 

When it comes to the quality of transcripts, Headliner provides one of the most accurate transcriptions that I've seen so far. 

Now, if you don't want to spend another $10 or so for the PRO plan, then try using their referral program. I've had so much success doing that and I literally have until 2041, yes, that's year 2041 for free because so many people signed up using my link. 

Whether you agree with me or not, your email is still a workhorse that every podcast VA needs to run the business. And if you want to take it to the next level, MixMax can do exactly that for you. Consider some of these things you can do with your email: 

I love NiftyPM. This is the project management tool that I use personally and provide access to my clients. And the best part of it, I was able to grab the lifetime deal via Appsumo for only $49. 

If you want to start growing your client list, start building your SOP's and documentation on how things should be done. It will help you save a lot of time training a new member of your team and ensures that you don't miss out any important details. 


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